About
How to use this guide
This guide provides an overview of environmental sustainability measures and steps you can take to increase environmental sustainability in procurement processes.
There are 7 steps following the 3 procurement stages within the NSW Procurement Policy Framework. And 6 templates supporting your implementation of this guide.
buy NSW best practice procurement guidance
This guide should be read in conjunction with:
buy NSW also provides training modules for buyers and suppliers.
What we aim to achieve
This guide provides ways to incorporate environmental sustainability into each procurement stage (plan, source and manage) outlined in the NSW Procurement Policy Framework. This does not create additional obligations – we are developing new ways to consider environmental sustainability because we know this can help increase value for money.
This guide focuses on the environmental component of procurement. It aims to help procurement practitioners to supplement mandatory requirements with additional environmental sustainability considerations.
Currently, mandatory requirements relating to environmental sustainability in NSW Government regulations and policies only apply to particular procurement categories or contract value thresholds. We explain policies in more detail in the Complying with our sustainability procurement policies section of this guide.
This guide shows how you can manage sustainability during the three procurement stages:
- plan stage - considers environmental sustainability in procurement planning
- source stage - integrates environmental sustainability into contracts, tender evaluations and negotiations
- manage stage - about managing suppliers to enhance environmental sustainability outcomes.
Sustainable procurement overview
Sustainable procurement focuses on spending public money efficiently, economically, and ethically to deliver value for money on a whole-of-life basis. Sustainable procurement extends the assessment of value for money beyond the sourcing process, considering benefits and risks to the organisation, the community, the economy and impacts on the environment (NSW Government Procurement Policy Framework).
For all procurements, NSW Government agencies should prioritise achieving value for money. This guide focuses on environmentally sustainable procurement to achieve additional benefits for buyers including maximising value for money. This guide doesn't include social or economic aspects of sustainability.
Benefits | Advantages and explanation |
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Organisational compliance | Agencies are required to comply with a range of environmental legislation and policy requirements. Sustainable procurement provides a framework to embed these requirements within existing procurement practices and to maintain compliance with all existing requirements. |
Financial benefits | Sustainable procurement promotes efficient use of resources by taking a whole-of-life perspective to procurement. |
Risk reduction | Considering environmental impacts and benefits mitigates your agency’s exposure to risks such as climate-related risks, supply chain risks and public health risks. These may include the likelihood of fines, supply chain disruption, and reputational harm. |
Reputational benefits | Sustainable procurement helps fulfil your agency’s corporate, social, and environmental responsibilities, which brings reputational reward. |
Whole-of-life approach | Sustainable procurement considers the whole lifecycle of a product or material, including opportunities and environmental impacts in the operational and end-of-life stages. |
Resilience and adaptation benefits | Sustainable procurement contributes to creating infrastructure designed for resilience and sustainability, for example, safe havens for communities during extreme weather events. |
Improve environmental sustainability outcomes
NSW Government's environmental objectives, based on existing policies, are summarised as follows:
This objective contributes to maximising the value of products and materials by keeping them in use for as long as possible. A priority action is to preference the use of recycled content on an ‘if not, why not’ basis as outlined in the NSW Waste and Sustainable Materials Strategy. This means prioritising the purchase of products and materials that contain recycled content where there’s no significant additional cost or negative impacts on performance or the environment. The NSW Circular Economy Policy Statement sets the ambition for a circular economy in NSW and highlights procurement as a way to lead by example. By purchasing products that contain recycled materials and have high circularity, the government stimulates the markets for recycled products and circularity.
What is a circular economy?
The transition to a circular economy is a priority for the NSW Government. We want to move away from a linear economy, which is an economic model where resources are extracted, transformed into products, used and then discarded as waste.
In contrast, a circular economy model optimises resource use. A circular economy minimises waste and maximises the value of products, materials, and resources through a system of closed-loop production, consumption, and recycling as shown in Figure 6.
Figure 6 also shows the '10 Rs of Circularity', developed by Jacqueline Cramer in Building a Circular Future: Ten Takeaways for Global Changemakers. The 10 Rs provides a hierarchy for circularity approaches and should be considered in the procurement process to achieve the best circular economy outcomes.
Figure 6. 10 Rs of Circularity. Source: Building a Circular Future: Ten Takeaways for Global Changemakers.
Refuse | Prevent the use of raw materials. |
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Reduce | Decrease the use of raw materials. |
Redesign | Design the product for greater circularity. |
Reuse | Secondary use by different owner for same purpose. |
Repair | Maintain and repair products for longer use. |
Refurbish | Restore and improve products for longer use. |
Remanufacture | Make new products from second-hand parts/products. |
Repurpose | Reuse the product or product parts for a different purpose. |
Recycle | Salvage material streams with highest possible value for manufacturing. |
Recover | Process waste to recover energy. |
This objective contributes to achieving NSW’s emission reduction targets by procuring low-carbon materials and products, and by supporting suppliers that invest in reducing their emissions.
What is net zero?
Net zero refers to achieving a balance between the greenhouse gas emissions released into the atmosphere and the emissions being removed from the atmosphere. Reaching net zero greenhouse gas emissions by 2050 is necessary to achieve governments’ commitment in the Paris Agreement to keep global temperature rise well below 2 degrees Celsius and avoid the worst impacts of climate change. A significant reduction in emissions generated by human activity is required to achieve net zero.
Under the Climate Change (Net Zero Future) Act 2023 (NSW) there are 3 legislated targets to reduce greenhouse gas emissions in NSW:
- A 50% reduction on 2005 levels by 2030
- A 70% reduction on 2005 levels by 2035
- Net zero by 2050.
The act sets an objective for NSW to be more resilient to the changing climate and establishes the independent Net Zero Commission. The act also provides principles for NSW policymakers, including identifying responsibilities for the NSW Government to urgently develop and implement best-practice approaches to addressing climate change.
The NSW Government Net Zero Plan Stage 1: 2020-2030 outlines four net zero priorities. See Figure 7.
Priority | Summary |
---|---|
1 | Drive the uptake of proven emissions reduction technologies that grow the economy, create new jobs or reduce the cost of living. |
2 | Empower consumers and businesses to make sustainable choices. |
3 | Invest in the next wave of emission reduction innovations to ensure economic prosperity from decarbonisation beyond 2030. |
4 | Ensure the NSW Government leads by example. |
The Government Sector Finance Amendment (Annual Reporting Requirements) Regulation 2023 requires annual reporting on metrics and targets to manage climate- related risks and opportunities.
This objective encourages consideration of products and services that enhance energy and water efficiency in procurement processes. It seeks to embed procurement specifications that align with or exceed requirements under the Government Resource Efficiency Policy. It also encourages consideration of the water efficiency goals outlined in the NSW Water Strategy.
This objective contributes to the reduction in air, water and soil pollution through the procurement of goods and services that responsibly manage pollutants. This supports healthy environments by minimising or eliminating air pollutants in line with the NSW Clean Air Strategy, and safeguards ecosystems and improves river catchment health in line with the NSW Water Strategy.
This objective considers climate change risks and potential adaptation measures to enhance the resilience of NSW Government assets, communities and natural capital assets in line with the NSW Climate Change Adaptation Strategy.
This objective explores opportunities to protect habitat and biodiversity by procuring nature-positive goods and services in line with the NSW Natural Capital Statement of Intent. Nature-positive is a term used to describe circumstances where nature (species and ecosystems) is being repaired and is regenerating rather than being in decline.
Comply with our sustainable procurement policies
The following policies outline the mandatory requirements regarding environmental sustainability in procurement.
The NSW Government Resource Efficiency Policy (for general government sector agencies with over 100 employees) prescribes the minimum standards for efficient energy, water, waste and air emissions in government operations.
The NSW Waste and Sustainable Materials Strategy 2041: Stage 1 –2021-2027 focuses on the environmental benefits and economic opportunities in sustainable waste management. Under the strategy, all NSW Government agencies are required to preference products that contain recycled content on an ‘if not, why not’ basis, which means that recycled products should be preferred where there is no significant additional cost or negative impact on performance or the environment.
The SME and Regional Procurement Policy (for procurements above $3 million) requires the tender evaluation process to include a 10% non-price criterion to support the NSW Government’s economic, ethical, environmental and social priorities.
Capital infrastructure and construction projects have specific procurement requirements regarding environmental sustainability:
- NSW Decarbonising Infrastructure Delivery Policy requires a number of actions such as contractual performance requirements for contractors to report on upfront carbon and the development of a carbon management plan. This Policy applies for building sector projects valued over $50 million and all other infrastructure project types valued over $100 million.
- Protection of the Environment Operations Act 1997 aims to protect, restore and enhance the quality of the environment in NSW. It also currently provides the mechanism for the NSW Government to develop a Protection of the Environment Policy.
- Environmental Management Guidelines for Construction (4th Ed.) which provides guidance on how to plan and implement environmental management systems for NSW Government construction projects.
Integrate sustainability into existing procurement processes
This guide shows how you can integrate environmental sustainability into the 3 stages of the procurement process.
Plan
Consider environmental sustainability in procurement planning.
Step | Recommended activities | Templates |
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1. Assess business needs | Consider whether the good or service is needed at all and the environmental sustainability risks and opportunities for the procurement. | |
2. Analyse and engage the market | Undertake market research and early market engagement to help identify and implement environmental sustainability initiatives in procurement. Consider costs across the whole lifecycle of the good or service. | |
3. Finalise your procurement strategy | Integrate environmental sustainability objectives, risks, opportunities and KPls within your procurement strategy and outline how these will be managed. Consider different procurement methods & contract types to deliver desired outcomes in your strategy. |
Source
Integrate environmental sustainability in contracts, tender evaluations and negotiations.
Step | Recommended activities | Templates |
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4. Approach the market | Develop tender evaluation criteria that encourage and reward environmental sustainability performance and embed environmental sustainability requirements in contracts. | |
5. Select suppliers | Evaluate tender submissions against environmental sustainability criteria. | |
6. Negotiate and award the contract | Ensure that the contract reflects the accepted tender submission checking for any departures or value-add options. Provide tenderers with feedback on the environmental sustainability aspects of their submission. |
Manage
Manage suppliers to enhance environmental sustainability outcomes.
Step | Recommended activities |
---|---|
7. Manage the contract | Monitor environmental sustainability performance throughout the contract, manage supplier relationship and seek continual improvement through sharing lessons learned. |