Procurement Policy Framework
Update history
Administrative updates to the framework are released quarterly to reflect new and revised requirements.
The Procurement Policy Framework sets the policy and operating framework for the NSW public sector procurement system.
The revised framework was published on 6 April 2022 and includes updates since August 2021:
- The amendments to PBD 2021-01 Support for Flood-Affected Communities came into effect in March 2022. NSW Government agencies must use Small and Medium Enterprises (SMEs) within the local communities impacted by the floods in March 2021, February 2022 and March 2022, wherever possible for repair, rebuilding, remediation, and enhancement works arising out of, in relation to or following those floods.
- Amendments to the Public Works and Procurement Act 1912 set an obligation for agencies to take reasonable steps to ensure that goods and services procured by and for government agencies are not the product of modern slavery. The NSW Modern Slavery Act 2018, commenced 1 Jan 2022, also sets out requirements regarding modern slavery. Modern slavery and procurement guidance is now available on buy.nsw
- PBD 2021-03 Engagement of professional services suppliers, superseded PBD-2019-01 Engagement of professional services suppliers. PBD 2021-03 sets new requirements for suppliers outside the standard commercial framework
- PBD 2021-04 Approved procurement arrangements, applicable from January 2022, superseded PBD 2020-04 Approved procurement arrangements. PBD 2021-04 adds the further approval requirements and provides an Exceptions Framework for agencies
- The ICT/Digital SME Procurement Commitments were updated in July 2021
- Construction contract resources and templates including General Construction (GC21), Minor Works (MW21), and Mini Minor Works (MMW) were amended
- TPP21-14: NSW Government Financial Risk Management Policy, applicable from January 2022, superseded TPP18-03 NSW Government Foreign Exchange Risk Policy. The policy sets out core financial risk management requirements
- The Office Furniture Scheme has been replaced with the Office Education Furniture Contract 771.
- Several guidelines have moved to a webpage format and are available on buy.nsw. The relevant document links have been updated.
- Complex Market Engagement Methods guidance has moved to a webpage format and is now titled Non-traditional and complex market approaches, available on buy.nsw.
Administrative updates to the framework are released quarterly to reflect new and revised requirements.
The Procurement Policy Framework sets the policy and operating framework for the NSW public sector procurement system.
The revised framework was published on 25 August 2021 and includes updates since February 2021:
- The NSW Government Telematics Policy and mandate was released. This policy can be found in appendix 2 of the Travel and Transport Policy.
- The Motor Vehicle Operational Guidelines were published on buy.nsw in support of the Travel and Transport Policy.
- 2021-01 Support for Flood Affected Communities commenced 16 April 2021. PBD 2021-01 sets out requirements for NSW Government agencies to give first preference to small and medium enterprises (SMEs) in the local area where possible, for procurement in response to the NSW floods of March 2021.
- Premier’s Memorandum M2021-10 Procurement for Large, Complex Infrastructure Projects, will apply as far as practicable to all projects in development or procurement from 1 July 2021, and elements may be applied to high profile/high risk projects in delivery.
- The revised Small and Medium Enterprise (SME) and Regional Procurement Policy came into effect on 1 July 2021. The policy aims to increase the participation of SMEs and regional business in government procurement.
- The Small Business Shorter Payment Terms Policy came into effect 1 July 2021. The policy requires large businesses with NSW Government contracts valued at $7.5 million or above to pay small business subcontractors within 20 business days.
- PBD 2021-02 Mandated Use of ICT Purchasing Framework came into effect on 1 July 2021, with transitional provisions to 1 September 2021. This direction replaces PBD-2020-02 Use of Procure IT Framework and increase of the threshold in Core& Contracts.
- Direct Dealing Guidelines were published on buy.nsw. The guidelines present an overarching framework for direct dealing across NSW Government.
- Procurement Methods Guidelines were published on infrastructure.nsw. This guidance provides information on commonly used contract models for infrastructure delivery. The guidelines include a description of each model, when they may be appropriate, associated benefits and risks, and capability required to deliver under the model.
For more information, contact the NSW Procurement Service Centre on nswbuy@treasury.nsw.gov.au or 1800 679 289.
Administrative updates to the Procurement Policy Framework are released every 3 months to reflect new and revised requirements.
The Procurement Policy Framework sets the policy and operating framework for the NSW public sector procurement system.
The revised Framework was published on 8 February 2021 and includes administrative updates to reflect new and amended procurement requirements released since October 2020:
- The updated Aboriginal Procurement Policy came into effect on 1 January 2021. The updated policy applies to construction, goods and services procurement and includes revised procurement, contractual and reporting requirements.
- PBD-2020-05 Approved Procurement Arrangements for the ICT Services Scheme came into effect on 2 September 2020. It defines approved arrangements for the procurement of ICT related goods and services using the mandatory ICT Services Scheme.
- The Procurement Board has approved the archiving of PBD-2014-03C Agency Accreditation scheme for construction - threshold for unaccredited work and PBD-2015-02 Agency accreditation scheme arrangements. These board directions have been superseded by the revised Accreditation Program for Construction Procurement.
The next update to the Framework will be released in April 2021.
For more information, contact the NSW Procurement Service Centre on nswbuy@treasury.nsw.gov.au or 1800 679 289.
Administrative updates to the Procurement Policy Framework are released every 3 months to reflect new and revised requirements.
The Procurement Policy Framework sets the policy and operating framework for the NSW public sector procurement system.
The revised Framework was published on 1 October 2020 and includes administrative updates to reflect new and amended procurement requirements released since July 2020:
- The Procurement Board approved the new Accreditation Program for Construction Procurement on 2 September 2020. The program comes into effect from 1 October 2020.
- PBD 2019-05 Enforceable Procurement Provisions was amended on 2 September 2020 to increase the procurement thresholds applying to the Direction, to $9,584,000 for construction services and $680,000 for goods and services. Schedule 1 of the Direction was also amended to apply to the Independent Planning Commission and Office of the Independent Planning Commission, Regional NSW and Resilience NSW.
- PBD 2021-04 Approved Procurement Arrangements replaces PBD 2019-04 from 1 October 2020. The threshold above which unaccredited agencies must seek concurrence for goods and services procurement activities has increased from $650,000 to $680,000. This aligns with the amendments to PBD 2019-05.
The next update to the Framework will be released in January 2021.
For more information, contact the NSW Procurement Service Centre on nswbuy@treasury.nsw.gov.au or 1800 679 289.
Administrative updates are released every 3 months to reflect new and revised requirements.
The Procurement Policy Framework sets the policy and operating framework for the NSW public sector procurement system.
The revised Framework was published on 1 July 2020 and includes administrative updates to reflect new and amended requirements released since March 2020:
- The new NSW Government procurement website, buy.nsw, went live in April 2020. All links now point to the new site.
- PBD 2020-01 Support for bushfire affected communities was amended on 4 May 2020 to include support for flood-affected communities.
- PBD 2020-02 Use of Procure IT Framework and increase of the threshold in Core& Contracts came into effect on 1 June 2020, replacing PBD 2018-02 Replacement of the ICT Short Form contract in Procure IT framework.
- PBD 2020-03 Skills, training and diversity in construction came into effect on 1 July 2020, replacing PBD 2017-05 Construction training and skills development.
- References to the "SME or Regional First" initiative in the SME and Regional Procurement Policy have been amended to reflect changes that provide additional support for drought-impacted regional businesses.
- New information on engaging social enterprises has been added.
- Infrastructure NSW released the revised Infrastructure Investor Assurance Framework in February 2020.
- ICAC released Supplier due diligence: a guide for NSW public sector agencies in June 2020.
- The Department of Customer Service archived DFSI Circular 2015-02 Efficient Electronic Payment Methods on 30 March 2020.
The next update to the Framework will be released on 1 October 2020.
The Procurement Policy Framework sets the policy and operating framework for the NSW public sector procurement system.
The updated Procurement Policy Framework was published on 1 April 2020 and includes administrative updates to reflect new and updated requirements released since December 2019:
- New editions of the Work, Health and Safety Guideline, Environmental Management Guideline and the Quality Management Guideline that apply to construction procurement were released in December 2019
- Procurement Board Direction 2020-01 Support for bushfire affected communities was released in January 2020 and has been added to the list of board directions
- References to the Faster Payment Times Policy have been updated to reflect that payments of between $10,000 and $1 million to registered small businesses must now be made within 5 business days of receipt of a correctly rendered invoice
- The new Supplier Code of Conduct was released in February 2020 and replaces the Code of Practice for Procurement
- The Interactive Tendering Guidelines PDF were published by Infrastructure NSW in March 2020.
The next update to the Framework will be released on 1 July 2020.
The Procurement Policy Framework is updated every 3 months to include new and revised requirements.
The Procurement Policy Framework sets the policy and operating framework for the NSW public sector procurement system.
The updated Framework published on 9 October 2019 includes:
- references to the Public Works and Procurement Regulation 2019, which replaced the 2014 Regulation on 1 September 2019
- references to DFSI-2019-01 NSW Government Operational Communications Strategy, which replaced DFSI-2016-02 on 15 July 2019
- construction and demolition waste management requirements including compliance with the Protection of the Environment Operations Act 1997 and Standards for Managing Construction Waste in NSW (PDF), and guidance in the Construction and Demolition Waste Management Toolkit (PDF)
- PBD-2019-05 Enforceable Procurement Provisions, released 16 September 2019 prior to coming into effect 29 November 2019
- references to the Bid Cost Contributions Policy for construction projects valued over $100 million
- Government insurance requirements in TC12-12 Mandatory use of the TMF for all Government insurance requirements and TC16-11 Mandatory principal arranged insurance for all major capital works projects.
The next update to the Framework will be released on 29 November 2019, to coincide with the start date of PBD-2019-05 Enforceable Procurement Provisions.
The Procurement Policy Framework sets the policy and operating framework for the NSW public sector procurement system.
The revised Procurement Policy Framework incorporates all existing government policy and Procurement Board requirements for procurement.
The framework applies to all new government goods and services and construction procurement from 1 July 2019.
The overarching consideration for government procurement is ensuring best value for money.
All NSW government agencies, as defined in s.162 of the Public Works and Procurement Act 1912, must comply with the mandatory sections of the Framework. The Act excludes state-owned corporations, local councils and the Parliament of NSW.
The framework will be updated on a 3 monthly schedule as new policy requirements and Procurement Board Directions are issued. The next update will be released on 1 October 2019.