Land and Asset Valuation Scheme

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Date: 18 Nov 2022 - 18 Nov 2024
Updated: 7 Oct 2022
Managed: Department of Planning, Industry and Environment Contact owner
Type: Whole of government
Scheme Number: SCM7671
Scope
The scheme provides a pool of prequalified valuers who can undertake land and asset valuation services for NSW Government agencies, state-owned corporations and local government entities.

What's covered

Valuations include both general and specialist, for statutory, land, asset, financial and infrastructure valuations.

The scheme covers the following 5 broad capability groups:

These groups are divided into capabilities. For ease of reference, each capability is prefixed with an alphanumeric code: a letter referring to the broad group and an individual number.

Service providers can nominate to be available for property category types and regions that match their area of expertise and presence. This provides opportunities for small to medium businesses (SMEs), particularly in regional areas, to qualify for the scheme.

View the list of regions, category types and sub-types on eTendering.

What's not covered

The scheme is for valuation services only, not for the provision of goods.

The scheme does not cover areas of procurement addressed by other NSW Government schemes or panel contracts.

What you need to know

The scheme aims to:

  • streamline the competitive tendering process by prequalifying suppliers with demonstrated track records in the provision of certain performance and management services
  • enhance probity standards and quality assurance by allowing for third-party assessment of suppliers and
  • provide a standard commercial framework.

There is no maximum contract value.

The scheme started in November 2019 and is open for an initial term of 3 years. It may continue beyond this following a review.

Benefits for buyers

The scheme provides simple access for government agencies, delivering significant time and cost savings in procuring fit-for-purpose valuation services and a streamlined quoting process.

Benefits for suppliers

  • An online application removes lengthy and expensive tender processes.
  • Suppliers can be added regularly, giving agencies continual access to new suppliers.

Streamlined categories enable suppliers to align their offerings and increase their chances to provide services to government, making it easier for more valuers, including regional, small to medium enterprises (SMEs) to prequalify to tender for government work.

Insurance

Service providers are required to maintain policies of insurance for public liability and workers' compensation where required by law.

Professional indemnity insurance may be required for some engagements.

The level of insurance coverage that is required will be provided in the category standard specifications scheme documents or as determined by the engaging agencies at the time the service provider is engaged.

Who to contact

Property NSW manages the scheme.

Feedback and suggestions on the scheme structure and documentation are encouraged. Please send to valuationscheme@dpie.nsw.gov.au

Approved suppliers

To find the right suppliers for your needs, you can search the scheme supplier list.

If you’re logged in with your buyer account, you'll have full access to a supplier’s profile.

If you don't have a buyer account, it's quick to sign up. You just need to enter your email address and create a password.

Who's eligible to buy

The scheme was established for all NSW Government agencies, NSW Government state-owned corporations and local government entities to use.

The use of the scheme is recommended, not mandatory.

Agencies wishing to engage suppliers outside of the scheme must adhere to Procurement Board Directions and the NSW Government Procurement Policy Framework.

How the scheme operates

Prequalified suppliers must select:

  • one or more of the locational capabilities (group A)
  • one or more technical capabilities (groups B, C, D and E), and provide relevant evidence for these.

Buyers engage prequalified suppliers following the NSW Government Procurement Policy Framework, their relevant procurement strategies or guidelines.

When applying to join the scheme, applicants agree that the terms and conditions of any engagement made under the scheme will be those of the standard form of agreement.

Unless otherwise stated in the tender documents, the standard terms, conditions and specifications apply.

For each or any engagement, parties will complete the agreement details (found within the scheme rules document, schedule 1). There's no need to sign the standard form of agreement.

The details of the scope of work, fees and other requirements for the engagement will be set out within the agreement details and its annexures (including the tender documents).

Within any request for tender, the buyer may amend the insurance conditions to suit the individual requirements of the engagement.

If not explicitly stated otherwise in the tender documentation the standard terms, conditions and specifications apply (clause 4.18 of the standard form of agreement).

Clause 10 of the standard form of agreement provides that the supplier agrees to indemnify agencies against any losses caused by, among other things, the negligence of the supplier.

Agencies can limit or 'cap' the supplier’s liability under clause 10.4 to a monetary amount. The amount is specified in the agreement details (schedule 1 of the standard form of agreement). The appropriateness of any cap is a risk management matter for the agency to consider.

When an agency engages a supplier, it must check they have valid professional indemnity insurance (where required) at an adequate level to meet monetary limits set for that type of engagement (see clause 4.18 of the standard form of agreement).

Procurement Policy Framework

The NSW Government Procurement Policy Framework outlines the responsibilities and standards of behaviour expected of all parties involved in procurement, including government employees and suppliers,  to ensure fairness during the procurement process.

Code of Ethics and Conduct

The scheme requires suppliers to adhere to the Supplier Code of Conduct published by NSW Treasury. If any buying agency has additional or alternate policy requirements, these can be included in the tender documents.

Delegations (financial and procurement)

Each agency, and its personnel, are governed by their department’s financial and procurement delegations.

Other compliance requirements

The individual standard specifications in the scheme documents outline any statutory or other compliance requirements.

Agencies using the scheme must also comply with any requirement that may be relevant under NSW annual reporting legislation.

All contracts valued at or above $150,000 inclusive of GST, must be disclosed under the Government Information (Public Access) Act 2009.

How many quotes to seek

The number of quotes to seek depends on the estimated value of the procurement (GST exclusive):

  • up to and including $50,000: at least 1 written quote
  • above $50,000: at least 3 written quotes.

If you cannot obtain the minimum number of quotes, they must document how value for money will be achieved.

If there aren't enough prequalified suppliers in the region

Please email the scheme administrator with details of your projects. They will approach local valuation firms and encourage them to apply.

If an application requires an urgent assessment, contact the scheme administrator to escalate and all reasonable efforts will be made to cater to the request.

You can contact the scheme administrator at valuationscheme@dpie.nsw.gov.au

How to avoid flow-on engagements

Additional engagements, also known as flow-on engagements, should be avoided.

Agencies should seek to accurately estimate the scope and value of work before issuing any request for tender and engaging with a service provider.

However, if there is a flow on engagement, the total payable to the service provider must not exceed 3 times the value of the first engagement.

How performance is monitored and reported

The project manager for each engagement is responsible for monitoring performance and ensuring compliance with the scheme.

If the agency considers the performance or services provided by the supplier to be unsatisfactory, the project manager will:

Serious misconduct by a service provider should be notified to the scheme administrator immediately, who may revoke or suspend a prequalification.

Who can apply to join the scheme

The scheme is currently open for applications. A supplier must be either:

  • a company registered with ASIC and holding a current ACN and ABN and registered for GST
  • a partnership with a current ABN registered for GST
  • a sole trader with a current ABN registered for GST, or
  • a trustee of a trust where the trustee has an ABN and is registered for GST and is registered to the trustee in their capacity as trustee of the trust.
Good to know

A unique ABN is required for each application.

Individual firms, franchises and head offices can complete a separate application for each entity that wishes to participate in the scheme.

Entities must comply with minimum insurance requirements and additional requirements. Valuers must meet the specified minimum requirement to be a member of a professional industry body.

For more details, refer to clause 9 of the scheme rules.

What you must know before applying

The scheme is governed by the scheme rules. You should familiarise yourself with the rules before deciding to apply.

The applicant guidelines below help you prepare to apply. It outlines requirements and provides guidance on the process.

Understanding the requirements before you start will save you time and increase your chances of being accepted into the scheme.

What the policy requirements are

Suppliers on the scheme must:

  • demonstrate a commitment to and consistent application of the standards of behaviour outlined in the NSW Government Procurement Policy Framework
  • comply with the requirements of the scheme rules and the terms and conditions of the standard form of agreement.

Which services the scheme covers

The scheme has 4 main capability groups as follows:

Land value advisory and objection review services

  • Under the Valuation of Land Act 1916, provide services for:
    • certificates of land value
    • special land valuations
    • advice in relation to land values
    • general property advice.
  • Objection reviews of land values and allowances issued under the Valuation of Land Act 1916.
  • Valuation review of land values and objection reviews under the Valuation of Land Act 1916.

Compensation recommendation of determination and valuation review (for the Valuer-General)

  • Under the Land Acquisition (Just Terms Compensation) Act 1991, provide services for:
    • independent recommendations of compensation payable and issues report
    • valuation reviews of an independent recommendation and issues report of another valuer.
  • Sub capabilities may include residential, commercial (retail, business), industrial and primary production, business, plant and equipment (including fixtures and fittings).

Real property and asset valuation advisory services

  • Includes land, and anything growing on, affixed to, or built upon land plus plant and equipment.
  • Sub capabilities included: residential, commercial (retail, business), industrial, primary production, plant and equipment
  • Specialities included: crown land, mines and quarries, shopping centres, contamination, infrastructure, licensed premises, heritage, native title, community property
  • Financial reporting valuations that may be included: land, buildings, plant and equipment (fixtures and fittings) that form part of a building, non-fixed equipment (for example, furniture) and rental analysis.

Acquisition valuation services (for an acquiring authority)

  • Under the requirements of the Land Acquisition (Just Terms Compensation) Act 1991.
  • Sub capabilities may include residential, commercial (retail, business), industrial and primary production, business, plant and equipment

Each of these capability groups has associated sub capabilities.

What services the scheme does not cover

The scheme doesn't cover areas of procurement addressed by other NSW Government contracts and schemes.

Where the properties are located

Ongoing and ad hoc services are required for projects of various sizes and complexities across the state.

Organisations from all regions of NSW with experience in residential, rural, industrial and commercial property valuations, particularly SMEs with regional experience, are encouraged to apply.

Note that the scheme applies to properties in NSW only, and that all other states and territories of Australia are excluded.

How this scheme relates to other schemes and panels

Suppliers on another scheme or panel are not automatically eligible for this scheme. This scheme does not link with or support any other scheme or panel arrangement.

To be eligible to receive requests to quote under the Land and Asset Valuation Scheme, you must apply and be accepted into this scheme.

What you need to provide when applying

You will complete an online application form on eTendering. To do this, you will need to enter your responses by selecting multiple or single choices, or entering free text. You will also need to download templates, complete them and upload to the relevant area. Supporting documents should be no longer than 3 additional pages.

You will be asked about:

  • Scheme capabilities. Select capabilities based on the company's experience. You can select more than one, so long as you can demonstrate capability and experience and meet all specified requirements. A printable list of all capabilities is available on eTendering.
  • Key personnel. Provide valuer in charge and other key valuer and organisation personnel relevant to the scheme. Valuer qualification and industry body registration details are required.
  • Company profile. Provide an organisational chart and a clear and concise description of the key valuation services offered by the organisation.
  • Experience and capability. Provide a list of completed valuations that match the capabilities selected and physical valuation report examples. Each physical valuation report example may address more than one capability.
  • Financial and legal declaration. Provide statutory declaration.

If you are experiencing technical issues while applying, contact the NSW Procurement Service Centre on 1800 679 289 or email nswbuy@treasury.nsw.gov.au

How trustee companies should apply

You must apply under the ABN of the trustee as opposed to the trust. This is because, should you be engaged, the principal cannot legally contract with a trust.

The ACN of the trustee is also required. This must be entered in the ACN field (which appears after the ABN field) under “Entity Detail.”

How we assess applications

All applications are assessed according to the following evaluation criteria:

  • eligibility based on mandatory scheme qualification and business requirements and when accepted,
  • demonstrated experience in the applicable localities and capabilities.

What you can do if your application is rejected

If an organisation can demonstrate that it has rectified any non-compliance from a previously rejected application, it may reapply immediately. When reapplying, you must address the non-complying responses.

Which agreement applies to the scheme

The Scheme Rules and Standard Form of Agreement – Terms and Conditions apply to all engagements.

A buyer may however amend the standard agreement or specifications when requesting a quote. If not explicitly stated, the standard agreement and specifications apply.

The Standard Technical Specifications apply to each applicable capability.

How to apply

You can apply online at any time:

  1. Log in with your supplier account. If you don’t have one yet, you can sign up now.
  2. Start an application to join the scheme. You’ll need to answer questions and upload required documents.
  3. Submit your application.

You can expect to be notified of an outcome within 6 weeks.

The information you provide when applying will be treated as confidential by the assessment body and review panel, unless otherwise required by law. It will be made available to NSW Government agencies when seeking suppliers for services.

How to update your supplier profile

You can optimise supply opportunities across government agencies by ensuring your registered details (including company profile, key personnel and scheme contact details) are current. To update your details:

  1. Log in with your supplier account.
  2. From the profile icon, select My account.
  3. Edit your business details, then save.

How to apply for other capabilities

You can apply for additional capabilities relating to property types, regions, sale values and complexities as your company's experience grows. To apply for additional capabilities:

  1. Log in with your supplier account.
  2. From the profile icon, go to Dashboard.
  3. Select Schemes module.
  4. Amend your scheme membership.
  5. Submit your application.

How to manage requests for quotes

Potential buyers may request quotes from suppliers on the scheme. They'll then evaluate the responses and notify suppliers accordingly.

Additional or flow-on engagements

An engagement may result in the need for related ‘flow-on’ work. If possible, buyers will give notice to suppliers when they are first invited to submit a proposal of the potential for this to occur.

A supplier who has undertaken an initial engagement may be invited to submit a proposal for further work provided the following criteria are met:

  • satisfactory performance
  • demonstrated knowledge and expertise developed during the initial engagement, and
  • value for money for additional related engagements.

The total value of the first and related flow-on engagements must not exceed 3 times the value of the first engagement.

How performance is managed

Where a buyer considers that a supplier’s performance has been unsatisfactory, they are required to submit a performance report to both the supplier and the scheme administrator.

The supplier is kept informed and given an opportunity to explain why it should not be rated unsatisfactory.

When a supplier can be removed from the scheme

A supplier's membership can be revoked at any time for several reasons, including:

  • providing false or misleading information when applying to the scheme
  • breaching the scheme rules (including not updating contact details) or the Procurement Policy Framework
  • multiple adverse performance reports
  • unsuitability for future work
  • frequently declining tendering opportunities without valid reasons
  • frequently lodging late or unsatisfactory tenders
  • adverse change in expertise, capacity or business status.

Download scheme rules

Other scheme documents are available on etendering.