Scope
| Date: | 31 Mar 2025 - 10 Jun 2025 | |
|---|---|---|
| Updated: | 10 Jun 2025 | |
| Managed: | ||
| Type: | Whole of government |
What's covered
The contract covers stationery, general office supplies, furniture accessories, promotional items, team room and other consumables.
- Arts and craft paper and cards
- Adhesives
- Arts books
- Drawing equipment
- Food dyes
- Paints
- Needle-craft sewing and textiles
- Corrugated board
- Craft and crepe paper
- Dictionaries and maps
The Department of Education has a separate contract for art supplies and educational supplies and their requirements aren't included in this arrangement.
- A3, A4 and A5
- Coloured, tinted, and white
- First aid, creams, liquids and medicines
- Items for special needs students (for example, nappies)
- Sanitary requirements
- Safety and protective wear
- Gloves
- Footwear
- Goggles
- Masks
- Razor
- Toothed forceps
- Sterile scissors
- Sterile plain forceps
- Thermometer cover
- Penlight torch
- Sterile swab
- Disposable moistened cloths for patient care
- Disposable cap
- Waterless shampoo
- Kidney dishes
- Gallipots
- Emesis bag
- Tongue depressors
Non-bulk everyday minor furniture accessories such as:
- chair mats
- screens
- coat stands
- key cabinets
- safes
- small whiteboards
- trolleys (excludes tote trolley systems)
- tote boxes.
- Stationery
- Document filing and presentation
- Writing implements
- Labelling
- Mailroom supplies
- Calendars
- Diaries
- Planners
- Desk and office accessories
- Other office consumables
- Packaging and mailing
- Minor hardware
Products such as mugs, t-shirts, pens that may be used for promotional purposes.
- Charging caddies / carriers / carts / stations / towers
- Hard drives
- USBs
- Recordable media
- Portable radio
- Clock radio
- Headset
- Headphones
- Earphones and earbuds
- Binoculars
- Toner cartridges
- Ink cartridges
- Printer ribbons
- Thermal paper
- Calculator ink rolls
- Tea
- Coffee
- Sugar
- Artificial sweetener
- Biscuits
- Bottled water
- Milk
- Stirrers
- Disposable cups for hot beverage
Services to be provided under the contract include the following and any other services within the scope as requested by the customers:
- account management
- customer support services and help desk
- training and education
- marketing and communications
- sourcing of required product
- product rationalisation and substitution
- logistics, warehousing and distribution
- contractor paid yearly audit of the prices and compliance to contract terms and conditions
- managing transitional arrangements
- invoicing
- self-promotion on catalogues.buy.nsw and individual NSW Government agency catalogues.
What's not covered
The products below are excluded from this contract. They are covered by other whole-of-government and client-specific arrangements:
- telecommunications equipment (such as mobile phone handsets)
- computer hardware and software (such as PCs, notebooks and software licence)
- major office machines and equipment (such as printers, photocopiers and multi-function printers and multimedia devices)
- printing services
- general office furniture and accessories
- school classroom furniture
- janitorial and cleaning products
- kitchen and canteen products
- kitchen appliance and whitegoods
- screens panels and monitors
- interactive whiteboards
- projectors
- audiovisual equipment
- products for sound systems
- cameras (still, video, conferencing and CCTV)
- camera accessories.
What you need to know
Price basis
Free-into-store (FIS): Price includes ex-works price plus delivery, distribution and commissioning of the product to customer location.
Environmentally friendly products
catalogues.buy.nsw and supplier online catalogues identify products with environmental labels and certifications. For example, sourced from certified diverse suppliers like small and medium enterprises (SME), Indigenous businesses (IB) or Australian disability enterprises (ADE).
Temporary or periodical special offers
Suppliers may offer temporary or periodical special offers.
Product substitution
Suppliers must get customer agreement before substituting products.
Only products matching the specification of the product ordered or higher should be offered as a substitute.
The product provided must be invoiced at the same or better price.
Why use this contract
Key benefits
- value for money offering for government agencies in managing their office supply requirements
- continuous competition during the panel period
- appropriateness and extensiveness of product range
- social benefits via direct engagement of SMEs, Indigenous suppliers and disability enterprises
- heavy emphasis on sustainability factors.
Savings opportunities
Buyers can make further savings by:
- seek price reductions and discounts through a request for quote (RFQ) with panel suppliers (contract prices are ceiling prices)
- negotiating a preferred supplier agreement
- paying with purchasing cards (PCard).
Refer to individual supplier details for further information.
Who to contact
For more information or advice, you can contact edconnect.procurementsupport@det.nsw.edu.au